15th March 2017 Posted by David Chescoe

Intelligent Capture and Digital Transformation

Data Capture has been around for many years and can be performed in many ways – document scanning, email and attachment importing, web capture and now, more recently, via mobile devices adding more levels of intelligence into the process. Intelligent Capture can now be performed with ease and in almost any location but is the data / information always in the most suitable format for processing?


This is where Digital Transformation comes in, it is the process of converting data / information from one format to another that is more readily suited to business use.  Typically, Digital Transformation is used to reformat the data from the capture source (system of engagement) into the required format for the in-house backend systems (systems of record).


Digital Transformation

Increasingly however, as the need to capture data grows, so does the percentage of unstructured data – which is characteristically text-heavy and may contain dates, amounts, numbers and other facts, for example: contracts terms, loan amounts and terms, correspondence, proposals, legal descriptions, vesting information, etc.


For many organisations, unstructured data may well include information that could assist with decision making and is often critical to the business process. It is therefore essential for businesses to ensure that unstructured data is cleansed and the real value extracted for use.


Through the power of Digital Transformation technology, it is possible to classify, extract and validate inbound data flows before routing the information into backend systems of record or initiating structured business processes.


A unified approach to Digital Transformation should include capturing information as close as possible to the point of origination and leveraging other information from all relevant sources which in turn facilitates end-to-end digital interactions, providing full visibility into the processes through the use of near real-time analytics.


The advantage for organisations using intelligent capture to pursue Digital Transformation initiatives, is that immediate operational benefits can be realised:

  • Reduced data entry
  • Less outsourcing
  • Improved accuracy
  • Shorter cycle times
  • Increased automation
  • Improved compliance
  • Resistance to volume fluctuations
  • Reduced paper handling


To discuss your Intelligent Capture or Digital Transformation projects, call AAC Systems today on 01628 421569 or email us at

AAC Systems ONE St. Peter’s Road, Maidenhead, Berkshire, SL6 7QU . Telephone 0800 955 3315. Click here to email us ›