Capture to Archive refers to the scanning of paper documents or the capture of emails (with or without attachments) or indeed the capturing of data from any source, and placing them as electronic document images in archives or shared storage locations for subsequent retrieval.
The scanning or capture systems usually sit in the back office. They can be simple PC-based standalone workstations or part of larger server-based systems that automate much of the processing.
Examples of Capture to Archive include:
- conversion of paper in filing cabinets,
- documents residing in long-term, sometimes off-site, storage,
- scanning to SharePoint for collaboration purposes,
- record management systems as part of a document lifecycle controlled process.
AAC Systems’ Capture to Archive solutions enable your organisation to increase efficiency, ensure compliance and ease of information retrieval whilst minimising storage space and reducing costs. Options are available to combine the very latest automated capture software and hardware technology which together reduce manual intervention, accelerate processing and provide for better document control and customer service.
Typical features of AAC’s Capture to Archive solutions include; scanning or importing, optical character recognition (OCR), workflow, analytics and reporting, centralised or distributed capture and text-searchable PDF output.
To discuss your archiving or document conversion needs, please make contact via our Contact Us page.