Intelligent Forms Processing

AAC Systems Ltd - Document Management & Capture Solutions - Intelligent Capture Icon

Is your business looking to reduce paper consumption in the office? Are you looking for automated form processing? AAC Systems offers a range of data capture solutions including the automated capture of email, email extraction, and a range of paper document scanning solutions.

The Challenge:

Today businesses find that their incoming data and documents are entering their work processes at any time of day, through multiple inlets, such as post, email, FTP sites, EDI and mobile apps. The majority of incoming data needs to be handled and processed through predefined business rules and within set time frames to ensure quick turnarounds and that service level agreements are met.

Business critical documents such as Purchase Orders, Invoices and HR forms need to be captured, the data extracted and processed as quickly and efficiently as possible to ensure that other business activities are not held up, causing back logs, missed payments and unsatisfied customers.

AAC Systems Ltd - Document Management & Capture Solutions - Intelligent CaptureTeams processing high numbers of forms / documents manually can find the process to be a tedious which therefore quite often leads to inaccurate data being passed to the backend data repositories thus having detrimental effects.

By removing human error and automating the process you will be reducing your business’ paper consumption, as well as the associated costs of managing such quantities of documents. Automated forms processing is a cost-effective service to reduce your paper consumption in the office, as well as providing you with a paper scanning solution.

How AAC Systems’ can help:

AAC Systems’ offer an automated document capture and data extraction platform that helps streamline the transformation of different document types into structured electronic information, ready for delivery into business systems and processes. We replace slow, manual, error-prone and expensive document sorting, filing and data entry activities with assisted and automated document classification, separation and data extraction; which in turn significantly reduce labour costs, improve productivity and information quality while accelerating throughput of data collection in support of business decisions and related processes. Not only can we apply this to paper document scanning, but also to automated email capture and extraction.

 Our solutions can capture these types of documents:  Our solutions can capture these information types:
  • Application / On-Boarding forms
  • Renewal forms
  • Despatch notes / Proof of Delivery
  • Research documents
  • Questionnaires
  • Surveys
  • Hand written forms
  • Email Capture
  • Data Capture Forms
  • Machine Print
  • Hand Print
  • Cursive Handwriting
  • Check Boxes
  • Signatures
  • Barcodes – 1D & 2D
  • Electronic Images
  • Native Documents – i.e. Word, Excel

The Benefits:

There can be many benefits realised from our Intelligent Forms Processing solution, however most of our customers have reported the below benefits over their previous ways of working:

Increased Speed – Using forms processing software you can capture documents and information more quickly, accelerating business processes for faster response times.

Improved Productivity – Automated forms processing allows you to capture more documents and information with the same resources.

Reduced Cost of Managing Paper – Forms processing reduces manual labour and headcount required for manual document classification, separation and data entry. Not to mention eliminating the space and costs associated in the storing and managing of paper.

Improved Quality – Automatic capture increases information quality and reduces exceptions in information-intensive business processes.

Rapid Return on Investment – Our paper scanning solutions allows you to build and deploy more document transformation projects more quickly and with less upfront investment to maximise the return on your investment.

To discuss the forms that you wish to intelligently capture, please contact AAC Systems Ltd.

AAC Systems . No.1 Bell Street . Maidenhead . Berkshire . SL6 1BU . Telephone 01628 421 569 . Click here to email us ›